Digital visitor management in practice: How to successfully implement modern visitor coordination
Three examples show how digital space and visitor processes work.
Digital visitor management simplifies the coordination of guests, rooms, and events – regardless of whether they are public institutions, educational organizations, or security agencies. Modern solutions combine scheduling, room reservation software, communication, and access control into a clearly structured process. Three Comitas projects demonstrate how this works in practice.
1. Community management and space coordination in the Schlieren start-up space
Comitas developed a community app for the start-up space in Schlieren that combines visitor management, room and event bookings. Developed in C#, the app allows for the centralized management of content, users, and spaces.
- Digital room reservationsMembers can book meeting rooms or events directly in the app.
- Multi-tenant user managementEach company manages its own users and permissions.
- News and event managementCommunity events and updates can be created and published independently.
The result is a modern platform that combines networking and organization in one tool – a prime example of digitalization in the social and business sectors.
2. Efficient event organization with the eSBER event management module
Comitas has developed a module for eSBER that digitally maps the entire life cycle of an event – from planning to follow-up.
- Digital visitor managementGuests register online or via QR code; confirmations and reminders are sent automatically.
- Room reservation and overviewOrganizers can see in real time which rooms are booked and what capacities are still available.
- Integration with online booking systemsData exports and interfaces facilitate further processing.
This room management software makes event management transparent, scalable and significantly more efficient.
3. Visitor management and access control at the cantonal police
Comitas developed the web application TEDIS for a Swiss cantonal police force; it is a digital visitor management and appointment system that meets the highest security requirements.
- Automated room reservationsAppointments and hearings, including room assignments, are planned digitally.
- QR codes for accessExternal guests such as interpreters or lawyers receive personalized QR codes for controlled access.
- Live monitoringArrivals and accesses are monitored in real time via the connection to the Siemens SIPORT system.
- Mobile useA PWA version allows access to appointments and access data even on the go.
This combines security, transparency and efficiency in a single application.
Conclusion
These practical examples demonstrate how digital visitor management and room management software can work together to simplify processes and create transparency. Whether it's a community platform, an event module, or a security solution – Comitas develops systems that combine visitor coordination, room planning, and communication in a seamless workflow.
