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Visitor management software for secure access
Digital visitor management, event planning, room reservation and access control in one platform.
For organizations that don't want to leave visitors, rooms, and permissions to chance.
Centrally manage event planning, room management and visitor management
Whether it's an internal meeting, an external event, a guided tour, or a large international gathering: when rooms, visitors, and access rights come together, a simple booking solution isn't enough. With our intuitive and user-friendly visitor management software, we enable you to seamlessly integrate event planning, room management, digital visitor registration, and access control into streamlined processes.
How digital visitor management changes everyday life
Room reservations
Manage your spaces effortlessly. All information, such as furnishings, floor plans, and capacities, is clearly displayed. Thanks to the intelligent space search, you'll instantly see the right options for your needs.
Event & Leadership Management
Plan and manage events, tours, or meetings with ease. You can create appointments, manage bookings, and smoothly coordinate the flow of your event for all participants.
Visitor management & digital access control
Flexible for internal & external visitor processes
Internal reservations & bookings
All internal users log in via a central interface. Internal booking administration takes place via the dashboard, which provides an overview of all external requests.
- Select date & time
- Capture and add participants
- Book a room using the intelligent room planner
- Booking confirmation
External inquiries & bookings
- Select date & time
- Capture and add participants
- Personal contact details
- Confirmation of request via email
- Internal review and approval
- Confirmation and access with QR ticket
Accreditation for secure events and sensitive access
Not every visit is the same. For political events, press conferences, guided tours, large events, or security-relevant areas, a simple visitor registration is often not sufficient. Here, it is important to assign roles flexibly, to securely document approvals, and to precisely limit access rights in terms of time.
Our visitor management software can map such accreditation processes as part of digital visitor management. Applications are recorded centrally, responsible bodies check for approval, and badges or QR codes are linked to clear permissions.
Do you always know who has access?
Our visitor management software combines event planning, room management, visitor registration, and access control into one streamlined process. Fewer lists. Fewer queries. More control for every event.
Features that will revolutionize your planning
Smart room booking
Automatic display of suitable rooms based on capacity and availability.
Digital visitor management
Visitors are registered early and linked to the occasion, contact person, room, or authorization.
Access control with QR code
Security guaranteed – controlled access for events via QR codes and integration into security systems.
Status management
Track the status of your bookings (confirmed, pending, rejected) in real time.
Reports & Analyses
Extensive filter and export functions for reports on the occupancy of your rooms, number of visitors and more.
Email templates
Personalized email templates that can be administered in real time.
Calendar view
A clear calendar for planning events and resource usage on a daily and weekly basis.
System messages
You will receive real-time updates on booking status changes, incoming bookings, news and updates.
Developed using state-of-the-art technologies such as Microsoft ASP.Net Core and Angular Material
Tailor-made solution for your company
Do you have specific requirements? No problem! Our software is modular and can be flexibly adapted to your individual needs. Opt for a tailor-made solution that will make your workflows even more efficient.
Visitor Management Software: Frequently Asked Questions
What is visitor management software?
Visitor management software helps organizations digitally manage visitors, rooms, events, and access. It combines digital visitor registration, room management, event planning, and access control in one central system.
Why is digital visitor management needed?
Digital visitor management helps to control visitor processes more clearly, securely, and efficiently. Especially with large numbers of visitors, internal bookings, external inquiries, or sensitive areas, it provides greater transparency and traceability.
What are the advantages of visitor management software in everyday use?
Visitor management software reduces manual coordination, queries, and scattered information. Those in charge can see more quickly who is expected, which rooms are booked, and which approvals are still pending.
How does digital visitor registration work?
Digital visitor registration involves the structured collection of visitor information and linking it to the date, room, occasion, or contact person. After approval, confirmations, QR codes, or other access information can be provided digitally.
How does visitor management software support event planning?
Visitor management software supports event planning by centrally coordinating events, tours, participants, rooms, and access. This is particularly helpful for internal events, external events, and large international events.
What are the benefits of visitor check-in via QR code?
A visitor check-in with a QR code makes entry faster and more controllable. At reception or access, it can be checked whether the registration is valid and what authorization the visitor has.
What does accreditation mean in visitor management?
Accreditation means that visitors are not only registered, but also vetted, approved, and granted specific access rights. This is particularly relevant for media events, political rallies, large-scale events, or security-sensitive areas.
When does an organization need visitor management software with accreditation?
Visitor management software with accreditation is useful when different visitor groups require different roles, permissions, or access rights. It helps authorities, institutions, and security-related organizations to control access in a traceable and auditable manner.
What role do approval processes and role permissions play?
Approval processes and role-based access control ensure that visitors do not automatically receive the same access rights. Authorized personnel can review requests, grant permissions, and document the process transparently.
What is badge management in visitor management?
Badge management means that visitor badges or digital badges are created, assigned, and controlled centrally. Badges can be linked to individuals, roles, validity periods, and access rights.
For whom is visitor management software particularly suitable?
Visitor management software is suitable for government agencies, public administrations, companies, institutions, and organizations with regular visitors or events. It is particularly useful wherever event planning, room management, digital visitor registration, and access control converge.
Why is visitor management important in e-government?
In e-government, administrative processes must be digital, secure, and transparent. Visitor management software helps public authorities professionally manage visitors, accreditations, approvals, and controlled access.